Expense Recon

Please find attached the reconcilement form you will need to complete for charges to the master billing from Ocean Reef. You are responsible for correctly reconciling the appropriate charges from receipts that you return to me. Please keep track of what and who you are paying for so it can be billed correctly. For those of you having a guest/spouse paying a meal charge, please be certain they note the individuals name, so you won’t be charged. Most people do a great job, but just a reminder to others.

Please scan your receipts and form to Lindsay by Wednesday, November 25.  If you are certain, you have all your receipts, you can give them to her in an envelope at the Wednesday night dinner at ORC

Charges that will be master billed, are room, taxes, resort fees, housekeeping, food and beverage for the restaurants and bars (except golf). Spa Day charges are master billed for 1 basic service. Fishing will also be master billed. Lindsay needs your food and beverage receipts listed on the reconcilement form so she can be certain they match the master bill. 

Individuals are responsible for golf, tennis, fitness classes, bicycle rentals, golf cart rentals, any type of lessons and any retail shopping. If any of these are inadvertently charged to the master billing, Lindsay will have ORC move them to the individual’s account. If anything is charged to an individual account that should be on the master billing, let Lindsay know and she will have ORC correct it. Please be certain to ask the desk for your personal folio when checking out as we don’t get copies of those and can’t help you with it if necessary.

The fact that you are being billed for golf, tennis, etc., doesn’t mean the bank won’t pay but will have to document properly and charge to taxable fringe benefits to be reimbursed.

Please keep in mind that gratuities are automatically included in the charges. If you want to add something extra, please pay in cash or it will not go to the person you are tipping.